Office Admin – Sodexo – Ballina, County Mayo

Office Admin – Sodexo – Ballina, County Mayo


We currently have an opportunity for a Office Admin to join our team. This is a great opportunity for a customer focused individual to join a world leading food and facilities management company, which can offer unrivalled opportunities for career progression.

Role Responsibility

  • To ensure the prompt and efficient running of the Admin office.
  • To organise and follow the correct banking procedures, for the cashless system that is operated at Mars Slough.
  • To generate the stock sheets and enter the stock takes.
  • Receipt invoices on to the Eprofit System.
  • To empty and balnce the cashless loaders and pull off the reports on the VMC system.
  • To Complete the banking and enter onto the Eprofit System.
  • To Support the General Manager with the Administration of the Catering Service at Mars Chocolate.
  • To Follow the Sodexo Cash Process.
  • To manage the Sodexo Finance Packages, Eprofit.
  • To Manage the stock taking process.
  • To oversee all aspects of heath & safety & SSOW on site and keep updated.
  • To mange the bookings and processing of Hospitality Service.
  • To Oversee the VMC cashless reporting system.
  • To Report Monthly on the Cashless Sales.
  • Administer payroll weekly.
  • To Raise Invoices/Credits where required.
  • To Ensure the Office environment is ready for audit purposes.
  • To provide a positive experience for customers while dealing with requests from Clients/Customers/Staff.
  • Update all Sodexo Policies & Processes in liason with the General Manager.

The Ideal Candidate

  • Excellent PC ability – Word – Excel – Powerpoint – Outlook.
  • To organise and assist in the management of the Admin Office and put all the information together for the Hospitality.
  • To collect and maintain the Till Reconciliation forms to the highest standards for Audit purposes and ease of Sodexo staff use.
  • To ensure that all Paperwork and forms are kept and filled correct for Audit purposes
  • To establish and maintain satisfactory relationships with individuals at all levels within the Company and the Client organisation.
  • To provide an office to show “What Good Looks Like”
  • To implement and maintain the Statutory and Company standards of hygiene, health and safety and take any action as is necessary.
  • To implemnent all required risk assessments and due dililgence documentation in regard to food hygiene and safe systems of work, as are required in order to pass a Safegard audit.
  • To take all necessary steps to ensure maximum security of the kitchen, store, office, safe and monies and any other areas under the Sodexo’s control.
  • To have regular contact with the General Catering Manager and Account Manager and to produce any reports as necessary pertaining to current or events.
  • Attend to any reasonable requests made by the Assistant manager or General manager